These Keyboard ⌨️ Shortcuts will Improve your Productivity and Save you Time(For Windows & Mac Users)

Hi! Welcome to TKH, where we simplify tech for everybody with helpful contents.

Side Notes:

Whether you’re just new to using the computer for your work or you are a pro, there are some things that are just to slow when using the mouse in clicking and moving things around.

But with keyboard Shortcuts, you almost reduce the time taken to more than half. Knowing and mastering the usage of keyboard Shortcuts will not only improve your speed, it will save you time and improve your productivity whether at the office or when you’re doing your personal work (typing, browsing, presenting a slide, or even watching a movie on your computer).

Do well to bookmark this page so you can always reference it.

Without further ado, here are the top keyboard Shortcuts you must know to improve your productivity. I have also tried to categorize them for easy referencing, although some Shortcuts are the same across the categories.

How to make the most of these Keyboard Shortcuts List.

These might be a long list  and you necessarily do not have to go through everything at once, you could just scroll to the category of your choice and pick what you need and with the bookmark, you can return to check for some more.

These shortcuts are for the following programs and applications.

• Word
• Windows
• Microsoft Edge
• Windows System Commands
• Excel
• Mac

Shortcut Keys in Microsoft Word

Are you working on a document in MS-Word, these shortcut keys will ease your your work!

• F1 key: Get help on a selected command or use the Office assistant.
• Shift and F1 Key: Review text formatting.
• F2 Key: Move text or image.
• Shift + F2 Key: Copy text.
• F3 Key: Insert an autotext entry.
• Shift + F3 Key: Change the case of the selected text.
• F4 Key: Perform last action again.
• Shift + F4 Key: Perform a Find or Go To action again.
• F5 Key: Displays the Go To dialogue box. You can also get to Find and Replace from here.
• Shift + F5 Key: Move to a previous revision.
• F6 Key: Go to the next frame or pane.
• Shift + F6 Key: Go to the previous frame or pane.
• F7 Key: Launch the Spell Checker.
• Shift + F7 Key: Launch the Thesaurus.
• F8 Key: Extend the current selection.
• Shift + F8 Key: Shrink the current selection.
• F9 Key: Refresh.
• Shift + F9 Key: Switch between a field code and its result.
• F10 Key: Show KeyTips.
• Shift + F10 Key: Display a Shortcut Menu (same as right-clicking).
• F11 Key: Go to the next field.
• SHIFT + F11 Key: Go to the previous field.
• F12 Key: Open Save As, equivalent to tools menu.
• Shift + F12 Key: Save document, equivalent to tools menu.
• Ctrl and A: Selects all in the current document.
• Ctrl and B: Bold text.
• Ctrl and C: Copies the item or text.
• Ctrl and D: Displays the Font dialogue box.
• Ctrl and E: Switch a paragraph between centre and left alignment.
• Ctrl and F: Displays the Find dialog box to search the current document.
• Ctrl and G: Displays the Go-To dialog box to search for a specific location in the current document.
• Ctrl and H: Displays the Replace dialogue box.
• Ctrl and I: Italicize text.
• Ctrl and J: Switch a paragraph between justified and left alignment.
• Ctrl and K: Create a hyperlink.
• Ctrl and L: Left align a paragraph.
• Ctrl and M: Indent a paragraph from the left.
• Ctrl and N: Create a new document.
• Ctrl and O: Opens a new document.
• Ctrl and P: Prints a document.
• Ctrl and R: Switch the alignment of a paragraph between left and right.
• Ctrl and S: Saves a document.
• Ctrl and U: Underlines text.
• Ctrl and V: Pastes the copied item or text.
• Ctrl and X: Cuts the selected item or text.
• Ctrl and Y: Redo the last action.
• Ctrl and Z: Undo the last action.
• Ctrl and Enter: Insert a page break.
• Ctrl and F2: Select Print Preview command.
• Ctrl and F4: Closes the active window.
• Ctrl and F6: Opens the next window if multiple are open.

Windows Shortcut Keys

For Windows OS users, here is a collection of some shortcuts to ease your workflow.

• Windows Key + R: Opens the Run menu.
• Windows Key + E: Opens Explorer.
• Alt + Tab: Switch between open programs.
• Windows Key + Up Arrow: Maximize current window.
• Ctrl + Shift + Esc: Open Task Manager.
• Windows Key + Break: Opens system properties.
• Windows Key + F: Opens search for files and folders.
• Windows Key + D: Hide/display the desktop.
• Alt + Esc: Switch between programs in order they were opened.
• Alt + Letter: Select menu item by underlined letter.
• Ctrl + Esc: Open Start menu.
• Ctrl + F4: Close active document (does not work with some applications).
• Alt + F4: Quit active application or close current window.
• Alt + Spacebar: Open menu for active program.
• Ctrl + Left or Right Arrow: Move cursor forward or back one word.
• Ctrl + up or Down Arrow: Move cursor forward or back one paragraph.
• F1: Open Help menu for active application.
• Windows Key + M: Minimize all windows.
• Shift + Windows Key + M: Restore windows that were minimized with previous keystroke.
• Windows + F1: Open Windows Help and Support.
• Windows + Tab: Open Task view.
• Windows + Break: Open the System Properties dialog box.
• Hold Right SHIFT key for eight seconds: Switch Filter Keys on and off.
• Left Alt + Left Shift + Print Screen: Switch High Contrast on and off.
• Left Alt + Left Shift + Num Lock: Switch Mouse keys on and off.
• Press Shift five times: Switch Sticky keys on and off.
• Hold Num Lock for five seconds: Switch Toggle keys on and off.

Microsoft Edge Shortcuts

These are for the Edge browser lovers! Enjoying your browsing time and navigate like a pro with these keyboard shortcut keys.

• Alt + Left Arrow/Backspace: Go back to the previous page.
• Alt + Right Arrow: Go to next page.
• F5: Refresh page.
• F11: Toggle between full-screen and regular view.
• Esc: Stop downloading a page.
• Ctrl + (+ or -): Zoom in or out of page by 10%.
• Ctrl + Enter: Adds www. at the beginning and .com to the end of any text entered in the Address bar.
• Ctrl + D: Add the current site to your favourites.
• Ctrl + I: View your favourites.
• Ctrl + N: Open a new window.
• Ctrl + P: Print the current page.
• Ctrl + T: Open a new tab.
• Ctrl + F4: Closes tabs in the background.
• Ctrl + Tab: Switch between tabs.
• Spacebar: Click the notification bar.
• Shift + Spacebar: Move up one page.
• Alt + Down Arrow: Move a selected item down the favourites list.

Windows System Commands

These commands are for those that want to be a little ‘geeky’ or if you want to impress your colleagues 😉. Most of them are used for starting apps that could have required up to 5 mouse clicks to open, unless you have them pinned on the taskbar or have a desktop shortcut.
Type the following commands in your Run dialogue box (Windows Key + R) to run specific programs.

• devmgmt.msc: Device Manager
• msinfo32: System Information
• cleanmgr: Disk Clean-up
• ntbackup: Backup or restore Wizard (Windows Backup Utility)
• mmc: Microsoft Management Console
• excel: Microsoft Excel (if installed)
• msaccess: Microsoft Access (if installed)
• powerpnt: Microsoft PowerPoint (if installed)
• winword: Microsoft Word (if installed)
• frontpg: Microsoft FrontPage (if installed)
• notepad: Notepad
• wordpad: WordPad
• calc: Calculator
• msmsgs: Windows Messenger
• mspaint: Microsoft Paint
• wmplayer: Windows Media Player
• rstrui: System restore
• control: Opens the Control Panel
• control printers: Opens the printers dialogue box
• cmd: Command Prompt
• iexplore: Internet Explorer
• compmgmt.msc: Computer Management
• dhcpmgmt.msc: DHCP Management
• dnsmgmt.msc: DNS Management
• services.msc: Services
• eventvwr: Event Viewer
• dsa.msc: Active Directory Users and Computers
• dssite.msc: Active Directory Sites and Services

Microsoft Excel Shortcut Keys

• F2: Edit the active cell.
• F5: Displays the Go To box.
• F7: Open the Spelling dialogue box to check a selected range.
• F11: Create a chart of data in the current range in a separate sheet.
• Alt + Shift + F1: Insert a new worksheet.
• Shift + F3: Opens Insert Function dialogue box.
• Shift + F5: Opens the Find and Replace dialogue box.
• Ctrl + Shift + Colon (:): Enter the current time.
• Ctrl + Semicolon (;): Enter the current date.
• Ctrl + A: Select all content in the worksheet.
• Ctrl + B: Bold highlighted selection.
• Ctrl + I: Italicize highlighted selection.
• Ctrl + K: Open the Insert hyperlink dialogue box.
• Ctrl + U: Underline highlighted selection.
• Ctrl + 5: Apply strikethrough formatting.
• Ctrl + P: Brings up the print dialog box.
• Ctrl + Z: Undo.
• Ctrl + F9: Minimize a workbook window to an icon.
• Ctrl + F10: Maximize a selected workbook window.
• Ctrl + F6: Switch to the next workbook window when multiple are open.
• Ctrl + Page Up: Move to previous sheet in a workbook.
• Ctrl + Page Down: Move to next sheet in a workbook.
• Ctrl + Tab: Switch to next tab in dialogue box.
• Ctrl + Apostrophe (‘): Insert the value of the above cell into the cell currently selected.
• Ctrl + Shift + !: Apply the Number format.
• Ctrl + Shift + $: Apply the Currency format.
• Ctrl + Shift + #: Apply the Date format.
• Ctrl + Shift + %: Apply the Percentage format.
• Ctrl + Shift + ^: Apply the Exponential format.
• Ctrl + Shift + @: Apply the Time format.
• Ctrl + Arrow Key: Move to the edge of the current data region in a worksheet.
• Ctrl + Space: Select an entire column in a worksheet.
• Shift + Space: Select an entire row in a worksheet.

Shortcuts for Mac

If you are a Mac user, these keyboard shortcuts are just what you need to ease your flow!

• Command + X: Cut selected text and copy it.
• Command + C: Copy selected text.
• Command + V: Paste copied text.
• Command + Z: Undo previous command.
• Command + A: Select all items.
• Command + F: Open Find window to search text.
• Command + H: Hide windows of the front app.
• Command + N: Open a new document or window.
• Command + O: Open a selected item.
• Command + P: Print current document.
• Command + S: Save current document.
• Command + W: Close front window.
• Command + Q: Quit the app.
• Command + M: Minimize the front window to the Dock.
• Command + Spacebar: Open Spotlight search field.
• Command + Tab: Switch between open apps.
• Command + B: Bold selected text.
• Command + I: Italicize selected text.
• Command + U: Underline selected text.
• Command + Semicolon (;): Find misspelled words in document.
• Option + Command + Esc: Choose an app to force quit.
• Shift + Command + Tilde (~): Switch between open windows.
• Shift + Command + 3: Take a screenshot.
• Fn + Up Arrow: Scroll up one page.
• Fn + Down Arrow: Scroll down one page.
• Fn + Left Arrow: Scroll to beginning of document.
• Fn + Right Arrow: Scroll to end of document.

Well for those that may want to take up a notch and create their own keyboard shortcut, this is how you can do that (For windows users only)

How to Create a Windows Shortcut Key

1. Open the folder or directory that contains the program you wish to create a shortcut for.
2. Right-click on the program and click ‘Create Shortcut‘.
3. This will create a shortcut named “Shortcut to <your program>” in the directory you are in. If you wish to rename this shortcut, right-click the file and click Rename.
4. Once the above steps have been completed, you can copy this shortcut and paste it anywhere to execute this program. Once the shortcut has been created, you can assign a keystroke to that Windows shortcut.
   • Right-click the shortcut and click Properties.
   • Click the Shortcut tab.
   • Click in the Shortcut key box and press a letter. For example, if you press “p”, the shortcut key will automatically be made to Ctrl + Alt + P. Which means that if saved, pressing Ctrl and Alt and P will run that shortcut.

Let me know in the comments area, your favourite keyboard shortcut!

Thank you.